Managing user access in large facilities with frequent staff changes can be complex. AlisQI lets you tailor permissions to fit your organization and manage access at the group level—eliminating the need to configure permissions for individual user accounts.
This article explains how to configure group-level permissions in AlisQI for the following QMS areas: Analysis sets, Selection lists, Document folders, Modules, and Access Restrictions.
In this article
Permissions can only be managed by users that have the Application administrator property.
User groups
Permissions are managed per user group. Each user belongs to exactly one user group. To change a user's effective permissions, either reassign them to a different group or update the permissions of their current group.
Curious about user group and user account management? Click here to learn more.
Permissions settings
To set permissions for any essential QMS function, click Menu » Management » Permissions.
User permissions are cached during login. If an admin changes permissions, the user must log in again to activate the new permission settings.
Analysis sets
An analysis set has six elements (see below). Check the box below an icon to grant group members permission to access that element.
For every user group, we see six icons, representing six different permissions.
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View permission
Users can open the Results overview of an analysis set and see, analyze, and report all data. -
Insert permission
Users can enter new results. - Complete permission
Users can fill in empty fields. Existing values cannot be changed. -
Edit permission
Users can edit individual results. - Delete permission
Users can delete individual results -
Specifications permission
Users can see analysis set specifications when entering a new result or reading the results overview.
Selection lists
Selection lists represent master data in AlisQI. These lists are used to populate drop-down select fields. By means of the selection list permissions, the administrators control who can view or maintain this master data.
When it comes to selection lists, there are two permissions that can be granted: Read permission and Manage permission. Manage permission includes the ability to insert, edit, deactivate, and reactivate individual options within the selection lists..
Document folder
Document folder permissions control which user groups can read documents within a specific folder. Permissions are configured per folder, so different groups can have different levels of access across your document library.
Modules
Modules refer to particular screens in the app. Examples of different modules are:
The in-app navigation displays links to modules which the user has permission to access.
To grant or revoke a user group's access to a module, navigate to Menu » Management » Permissions and select the appropriate module in the Modules section.
Access Restrictions
Not every user should have access to the same data. In AlisQI forms, you can control which users see which results and fields through Access Restrictions.
If your dataset contains sensitive information or you simply want to define clear data boundaries, you can configure access restrictions per user group. This way, you can either render individual results visible or invisible and selectively hide specific fields from view.