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How to integrate AlisQI with your ERP system

Overview 

Manufacturers rely on ERP systems for planning, execution, and financial control. However, ERP systems are not designed to manage leading indicators that actually determine operational performance and quality outcomes. 

AlisQI embeds quality directly into daily execution. Rather than overloading ERP systems with complex quality logic, AlisQI complements them by owning quality workflows, decisions, and evidence by integrating with ERP data and processes. 

Through ERP integration, AlisQI becomes the operational quality layer that: 

  • Connects quality execution to real production and purchasing events 
  • Shifts organizations from reactive firefighting to predictable performance 
  • Makes compliant execution the natural, default way of working 
  • Delivers rapid value without risky ERP customization 

Typical ERP - AlisQI integration use cases include: 

  • Synchronizing master data such as items, suppliers, and customers 
  • Transferring purchase, production, and work orders from ERP into AlisQI 
  • Automatically triggering inspections, SPC checks, and quality workflows 
  • Feeding batch release decisions and inspection outcomes back to ERP 
  • Enabling full traceability across orders, batches, inspections, and deviations 

In this architecture, ERP and AlisQI each excel at what they do best—with the integration ensuring they function as one coherent operational system. 

Responsibilities: Clear Ownership, Maximum Impact

A core principle of the ERP–AlisQI integration is clear separation of responsibilities, which directly supports operational control and stress-free implementation. 

ERP: System of Record for Operations 

The ERP system remains responsible for: 

  • Master data management (items, suppliers, customers, units of measure) 
  • Transactional execution (purchase orders, production orders, work orders) 
  • Planning, inventory, logistics, and financial posting 
  • Acting on quality outcomes (e.g. blocking inventory, enabling shipment) 

ERP defines what must happen and when—providing the operational backbone of the organization. 

AlisQI: System of Record for Quality & Control 

AlisQI owns: 

  • Quality workflows, rules, and enforcement 
  • Inspection plans, sampling strategies, specifications, and SPC 
  • Execution of inspections and quality checks 
  • Non-conformances, root cause analysis, and CAPA 
  • Batch release decisions and compliance evidence 
  • Audit trails, traceability, and AI-powered quality insights 

AlisQI defines whether execution is stable, compliant, and acceptable. 

This separation ensures: 

  • ERP remains lean and stable 
  • Quality logic evolves without ERP rework 
  • Compliance is embedded, not bolted on 
  • Operational leaders gain real-time control over leading indicators 

Integration Entities & Data Flows

Master Data Synchronization: A Single Language Across Systems 

Master data typically originates in ERP and is synchronized into AlisQI to ensure consistent identifiers and references. 

Common examples include: 

  • Items / Materials (codes, descriptions, units of measure) 
  • Suppliers and Customers (IDs and reference data) 

This data usually flows one-way from ERP to AlisQI. 
The value is foundational: without aligned master data, quality execution becomes fragmented and error-prone. With synchronization in place, AlisQI can immediately apply inspections, specifications, and workflows to real operational objects—without manual setup. 

Transactional Data: From Orders to Controlled Outcomes 

Orders from ERP to AlisQI 

When ERP creates or releases purchase orders, production orders, or work orders, this information is passed to AlisQI, including: 

  • Order identifiers and status 
  • Planned quantities and dates 
  • Item or material references 
  • Production context (line, machine, location) 

This integration step is critical for Operational Control: 

  • Quality workflows are triggered automatically 
  • Inspections happen at the right moment, not after the fact 
  • Deviations are detected early, before they escalate 

AlisQI transforms ERP transactions into controlled execution, replacing reactive quality checks with standardized, proactive processes. 

Quality Outcomes from AlisQI back to ERP 

Once quality activities are completed, AlisQI feeds outcomes back to ERP, such as: 

  • Batch or lot release status (approved, rejected, blocked) 
  • Inspection results or summaries 
  • Non-conformance and defect information 
  • Certificates of Analysis and approval evidence 

This ensures ERP reflects reality on the shop floor: 

  • Non-released batches cannot move forward 
  • Inventory and production statuses remain trustworthy 
  • Compliance evidence is always linked to operational records 

A consistent use of primary keys (item code, order ID, batch ID) ensures full traceability across systems. 

Synchronization Patterns

Different data flows require different synchronization strategies: 

  • Event-driven synchronization 
    Used for time-critical events such as order release, inspection completion, or batch approval—supporting immediate operational decisions. 
  • Scheduled synchronization 
    Used for master data and periodic reconciliation, providing stability and resilience. 
  • On-demand synchronization 
    Supports exceptional cases and controlled corrections. 
  • Error-driven retries 
    Failures are logged, retried, and escalated automatically, ensuring robustness without manual firefighting. 

Together, these patterns ensure real-time visibility without sacrificing reliability. 

Platform-Agnostic Integration Architecture

To support smooth, phased implementation and long-term scalability, the suggested ERP–AlisQI integration is designed around a middleware layer. 

ERP and AlisQI are intentionally loosely coupled, with the middleware acting as the integration and governance layer. 

Architecture Components 

ERP System 
  • Operational and financial backbone 
  • Exposes data via APIs, events, or standard interfaces 
AlisQI 
  • Quality execution and compliance backbone 
  • Exposes APIs and webhooks for quality events and outcomes 
Middleware / Integration Layer 
This layer provides: 
  • Event handling and orchestration 
  • Data mapping and transformation 
  • Validation and enrichment 
  • Error handling, retries, and idempotency 
  • Logging, monitoring, and auditability 

The middleware can be implemented using platforms such as: 

  • Microsoft Power Automate 
  • Workato 
  • Seeburger 

or any other iPaaS, ESB, or integration service aligned with the customer’s IT strategy. 

Integration Flow 

  • ERP → Middleware → AlisQI 
    Operational events trigger quality workflows and inspections. 
  • AlisQI → Middleware → ERP 
    Quality decisions and results update operational status and control downstream processes. 
  • Scheduled flows 
    Ensure alignment and reconciliation over time. 

This architecture supports stress-free implementation, phased rollout, and future expansion without rework. 

Security, Compliance & Governance

Security and compliance are enforced centrally through the middleware: 

  • Secure authentication (OAuth2, API keys, signed tokens) 
  • Encrypted communication (HTTPS/TLS) 
  • Secure credential storage 
  • Rate limiting and retry policies 
  • End-to-end audit trails using correlation IDs 

As a result, security and compliance becomes a natural outcome of execution, not an additional administrative burden. 

Strategic Business Value 

By integrating ERP with AlisQI, organizations unlock the full value of AlisQI’s three pillars: 

  • Operational Control 
    Real-time visibility into leading indicators, early deviation detection, and predictable execution—directly tied to real ERP transactions. 
  • Off-the-Shelf Compliance 
    Embedded audit trails, enforced workflows, and traceability—without ERP customization or manual evidence collection. 
  • Smooth & Phased Implementation 
    Rapid value from prebuilt quality solutions, flexible expansion via no-code configuration, and low-risk integration aligned with existing IT platforms. 

AlisQI does not replace ERP. 
It completes it—turning operational plans into controlled, compliant, and predictable outcomes. 

If integrating with an ERP system is part of the scope of your implementation, AlisQI will run a workshop to design the integration. The AlisQI - ERP Integration workshop document describes the content of this workshop.