SAP Business One Integration

Overview

The AlisQI – SAP Business One integration supports bi‑directional data exchange between both systems. It allows SAP Business One to act as the system of record for master and transactional data, while AlisQI manages quality execution, inspections, and results.

Typical use cases include:

• Synchronizing items, batches, and business partners from SAP Business One to AlisQI

• Triggering inspections in AlisQI based on SAP Business One transactions

• Sending inspection results and quality statuses back to SAP Business One

• Supporting compliant and auditable quality workflows

Integration Type

✅ API‑based integration

✅ Middleware‑driven (SAP Integration Suite, B1iF, or third‑party middleware)

✅ Event‑driven or scheduled synchronization

✅ Bi‑directional data flow

 

Key Capabilities

The integration supports the following capabilities:

• Create and update master data in AlisQI based on SAP Business One data (e.g. items, batches, suppliers)

• Trigger inspections based on SAP Business One documents, detected via B1iF events, Service Layer polling, or add-on logic.

• Send inspection results, statuses, and measurements back to SAP Business One

• Support batch‑level or item‑level quality tracking

• Use middleware for transformation, routing, and orchestration

• Log and monitor integration flows centrally

Architecture

The integration uses middleware as an intermediary layer between SAP Business One and AlisQI.

High‑level architecture:

• SAP Business One exposes data and events via:

  • Service Layer (REST/OData)

  • B1iF scenarios

• Middleware handles:

  • Authentication

  • Data transformation

  • Business logic and routing

• AlisQI exposes APIs to:

• • Receive master and transactional data

  • Create or update inspection requests

  • Return inspection results and statuses

This architecture decouples both systems and allows flexible scaling and error handling.

Prerequisites

Before setting up the integration, ensure the following:

• Active AlisQI subscription with API access

• SAP Business One environment (on-premise or partner-hosted/cloud infrastructure)

• Access to one of the following middleware options:

  • SAP Integration Suite

  • SAP Business One Integration Framework (B1iF)

  • SAP‑certified third‑party middleware

• SAP Business One Service Layer enabled and accessible

• Technical user accounts in both systems

Setup and Configuration

Step 1: Prepare SAP Business One

• Enable and configure the SAP Business One Service Layer

• Create a technical user with sufficient permissions

• Identify relevant business objects (e.g. Items, Batches, Production Orders)

Step 2: Configure Middleware

• Create integration flows or scenarios

• Configure connectors for:

  • SAP Business One (Service Layer or B1iF)

  • AlisQI API

• Define triggers (event‑based or scheduled)

• Map SAP Business One data structures to AlisQI entities

Step 3: Configure AlisQI

• Generate an API key in AlisQI

• Identify endpoints for incoming and outgoing data, depending on whether entities represent master data or transactional data.

• Align inspection templates with SAP Business One data

Authentication

AlisQI Authentication

• Uses API key authentication

• API keys are generated in the AlisQI platform

• Keys must be stored securely in the middleware

SAP Business One Authentication

• Service Layer authentication (session-based, typically managed by the middleware)

• Credentials managed by the middleware

• Secure HTTPS communication required

Data Mapping

Data mapping is handled in the middleware layer. Common mappings include:

• SAP Business One Items → AlisQI Items

• SAP Business One Batches → AlisQI Batches / Lots

• SAP Business One Business Partners → AlisQI Suppliers

Exact mappings depend on the SAP Business One configuration and the AlisQI data model that you can define yourselves.

Error Handling and Logging

• Middleware captures and logs all integration events

• Failed messages can be retried or reprocessed

• AlisQI returns standard HTTP status codes and error messages

• SAP Business One errors are logged via Service Layer or B1iF logs

Common error scenarios include authentication failures, data validation issues, and mapping errors.

Security and Rate Limits

• All communication uses HTTPS

• API keys and credentials must be stored securely

• Middleware controls access and message routing

• AlisQI enforces API rate limits to ensure platform stability

Example Integration Flow

Scenario: Incoming Goods Inspection

1. Goods Receipt is posted in SAP Business One

2. Middleware detects the transaction

3. An inspection is created in AlisQI

4. Quality inspection is executed in AlisQI

5. Inspection results are sent back to SAP Business One

6. SAP Business One updates batch or item quality indicators (e.g. via UDFs, batch attributes, or custom logic).

Troubleshooting

Issue	Possible Cause	Resolution
Authentication error	Invalid credentials or expired session	Verify credentials and tokens
Data not synchronized	Mapping or trigger issue	Check middleware logs
Validation error	Missing or invalid fields	Validate required fields
API rate limit exceeded	Too many requests	Adjust synchronization frequency

If you need help setting up the integration or tailoring it to your SAP Business One environment, contact AlisQI support.